Like so many elements of the job-hunting process, crafting the perfect follow up thank you email is easier said than done.
It can be a challenge to strike the right tone. You want your interviewer to get the right impression, but trying too hard can be a real turnoff.
Don’t worry—we’ve got your back! These ready-made interview email thank you templates below will show your potential new boss that you’re friendly, thoughtful, and excited about joining the team.
18 “Thank You for the Interview” Email Templates
Customize one of these templates or use them as inspiration for your own creation. If you are having trouble landing on the right template, take some time to think through your interview. Jot down a few notes about what you talked about, and you’re sure to come across an ideal angle for your interview thank you note.
Targeted to a specific interviewer(s)
Reaching out to a specific person or people from your interview shows the company that you are:
- Detail-oriented: You remembered specific details about your interviewers.
- Direct and confident: You’re not too intimidated to reach out directly to someone who could become your teammate.
- People-focused: You recognize that connecting on a personal level is valuable on multiple levels.
Subject: Thanks for sharing your time with me today, ____!
Subject: ____, thanks so much for your warm welcome today.
Subject: Hi, ____! Enjoyed meeting with you today.
Focused on work environment/the team
When you follow up on your interview with an enthusiastic thank you note focused on the culture or atmosphere, it shows the interviewer that you are:
- A team-player: You spent some time imagining what it would be like to work alongside this group of people.
- Someone who values other people: You understand that every work team is made up of people who each have something unique to offer.
- A big-picture thinker: You’re looking beyond the small details of everyday work and considering the environment as a whole.
Subject: Meeting the Team Today
Subject: Thanks for making me feel at home!
Subject: ____ (department name): A team I’d love to join!
“One More Thing”
Have you ever remembered something you wish you’d mentioned at an interview, way too late? The interview follow up letter is the perfect remedy.
Subject: Following Up on Today’s Interview
Subject: Post Interview Thought
Subject: I thought of one more thing after we talked!
Focused on a Specific Interview Topic
These templates are more narrowly focused. They are helpful if you want to highlight your interest in a specific part of the job or the company. Sending a sharply focused interview follow up email shows the interviewer that you are:
- Serious about the job. You’re thoughtfully considering details about the position and the work the company does.
- Ready to be an engaged member of the team. You’re spending time thinking about the kind of problems you would be solving in this position.
Subject: ______ (specific program or feature mentioned during the interview)
Subject: Quick Question about the Program We Discussed Today
Subject: Following Up on Our Conversation About
Thank You Email Templates that Show That You're Excited about the Position 🙂
These templates go beyond expressing your enthusiasm for the job opening. They show it. These follow-ups can help your interviewer feel confident that you’re:
- Excited. You seem motivated about the position and value the conversation you had during your interview.
- Personally connected. They are reminded that you may have gone to the same college or university, are from the same hometown, or share an interest in a unique hobby. You could fit right into the team!
Subject: More on that ____ We Discussed
Subject: You were right — it was ____
Subject: Thought you’d find this interesting after our talk
Thank You Templates that Ask Follow Up Questions
These interview email follow up templates show that you are still thinking about the discussion you had with the interviewer. When you send something along these lines, they will see that you are:
- Confident. You’re not afraid of appearing out of your element to find out information about something.
- A serious candidate. You are looking ahead to the questions you might have if you were to be hired by the company.
Subject: Quick Question about ____ at ____
Subject: Another Thought on your Team's ____ Process
Subject: _____ resources?
Don’t Miss the Opportunity to Make a Good Impression
Here’s the thing. No, you don’t have to send a follow-up email after your interview. It’s not a rule, and the company won’t likely think less of you.
However, when you take the time to send a sincere thank you note, you stand out from the crowd just a bit more. You have a chance to improve on the impression you made in person. It also feels nice to express your gratitude for the opportunity to interview.
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